The Kanban board

The Kanban board is the central overview of every open or recently completed task in your library. It shows tasks as cards in four columns, so the state of work and the next handoff are visible at a glance.

The four columns

flowchart LR
  A[Open] --> B[In Progress] --> C[In Review] --> D[Closed]
  C -- "Correction needed" --> B

1. Open. Newly created or unclaimed tasks. Hard-copy orders, error reports, and auto-generated quality reviews land here.

2. In Progress. Tasks someone is actively working on. As soon as a librarian claims an open task it moves here.

3. In Review. Tasks that are finished from a work perspective and waiting for sign-off. Typical for imports under four-eyes review.

4. Closed. Tasks that are no longer active. This column groups three end states (see below); it shows only the most recent entries. Older tasks fade out but remain searchable in the list view and filters.

Tasks move between columns by drag-and-drop or via the status menu on the card.

The three states of the “Closed” column

The first three columns each correspond to a single task state. The “Closed” column, by contrast, groups three states that mean different things:

• Done — the task was completed successfully.
• Cancelled — the task became moot and was dropped without being completed (for example a failed import that was withdrawn).
• Ignored — the task is deliberately not pursued. For automatically created tasks this state has an extra effect: it stops the daily check from creating the same task again (see Automatically created tasks).

You set the state via the status menu on the task card.

The task card

Each card summarizes the key information:

• Title of the task (for example “Quality review: DIN 1045-1 (2024)”)
• Task type as an icon (quality review, hard-copy order, error report, generic)
• Owner with avatar — only administrators and librarians can be owners
• Due date when set; overdue tasks are highlighted
• Priority (Low, Medium, High) as a badge

Clicking a card opens the detail view where you can read the description, comments, and status history, and update them.

Filters and search

The filter bar at the top of the board narrows the view, for example by:

• Owner: only your own tasks, only tasks owned by a specific person, or unassigned tasks
• Task type: only quality reviews, only hard-copy orders, etc.
• Priority: only high-priority tasks
• Full-text search across title and description

Filters combine and stay active until you clear them.

List view

For long task lists or for exporting, Librario offers a tabular list view. It shows the same tasks as the board, but the columns (status, due date, priority, owner, task type) are sortable, which works better when you process many tasks at once.

Switch between board and list with the tabs in the top right; current filters carry over.

Notifications

When someone assigns you a task, a hard-copy order changes state, or a task you watch is commented on, a notification appears at the bell icon in the top right of the navigation.

Email notifications

So nothing slips through while you’re not logged in, Librario also bundles open notifications into an email and sends it to you shortly afterwards. It covers the events where someone should act: a task assigned to you, or a newly created task with High priority.

Turning off email notifications

If you no longer want this summary by email, switch it off in your own profile:

1. Open the profile-edit entry from the menu behind your profile picture in the top right.
2. In the General information section, clear the Email notifications checkbox.
3. Save.

After that, notifications appear only at the bell, not in your inbox. Tick the box again to receive the next summary as usual.